Using the Whiteboard Feature in Microsoft Teams

In this blogpost we will be taking a look at one of the tools available to make your teaching in a Microsoft Teams session more interactive. The Whiteboard is a space where you and your students can collaborate.

The whiteboard can be used for:

  1. Students sharing ideas or thoughts
  2. Talking your students through a complicated diagram
  3. Mind-mapping ideas or concepts
  4. Sharing or charting a complex process

There’s a great video on using the Whiteboard in Teams by The Virtual Training Team:

When you’re in a meeting, you can share your Whiteboard:

  1. Click the Share icon:

Screen grab from Teams window showing the options available to you. The Share icon is the fourth icon from the left.

2. Select Microsoft Whiteboard

Screen grab showing the Whiteboard app.

3. Your whiteboard will then open and it will start presenting to your students. Your students are also able to contribute to the board:General image of the whiteboard open in the Team app. Includes the free hand options down the right hand side of the screen.

4. On the right hand side you’ve got several pens available and an eraser. This is the basic functionality in the MS Teams whiteboard. Here you and your students can choose to draw using your trackpad.

If you want additional functionality, download the app and when presenting your Whiteboard, select Open in app:

Screen grab showing the Open in app option which appears in the top right hand corner of the screen.

This will open Whiteboard in the app where you get much more functionality. There is an expanded menu item:

Menu item to edit the whiteboard that opens when you select to Open the whiteboard in the app. There's more functionality here, including: Freehand Text editor Sticky notes Photo Upload a file Undo Redo

Pen iconThis is a free hand pen. If you click on this you can choose many different pens that are available to you. In addition to pens and pencils, you’ve also got the functionality to add a ruler to your whiteboard.

Text editorThis is a text editor. If you click on this you can type text directly onto the whiteboard, without the need to draw freehand.

Sticky note iconThis is a sticky note tool – you can ask your students to write their ideas on different sticky notes, or organise them into different thoughts.

Upload photoThis icon allows you to upload image files onto the whiteboard. You may wish to annotate these.

Upload fileUpload files into the whiteboard.

Whilst these features are only available via the app, your students will still be able to see anything that you choose to present in the whiteboard.

If you want your students to be able to also make use of the full whiteboard functionality, such as adding photos and using the sticky notes feature, they will have to install the app as well.


7 thoughts on “Using the Whiteboard Feature in Microsoft Teams

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