Teaching staff are encouraged to provide access to teaching sessions for students unable to attend them in person. The guidelines below provide a step-by-step checklist of all things that need to be completed to conduct an effective session for both students sitting in the classroom and those joining via MS Teams.
Before the session:
Note: Make it clear that this has been provided for students who are not able to attend the session in person and that all students who are well and not self-isolating are expected to attend the sessions in-person and that attendance during face-to–face session will be closely monitored.
- Revise the teaching room guide and watch videos demonstrating using the new teaching room set-up:
Teaching Rooms Guide
Teaching Rooms demonstrations
This blogpost is intended to take you through various scenarios that you may wish to use in Teaching Rooms. If you have any questions, please email firstname.lastname@example.org.
The following changes have been made to teaching rooms:
- There are now two screens in the teaching room. Screen 1 (the one with the web camera on) is the main screen. Screen 2 is directly linked to the projector. Use Screen 2 to display materials to your class and to share with participants via Teams.
- Microsoft Teams has been installed and a shortcut is on all desktops.
- New desktop microphones have been installed and lapel mics removed.
If you are in a teaching room and require technical assistance, pick up the phone and wait. It will automatically dial through to Technical Support.
Before the session we advise you to:
- Set up a Teams meeting for participants who are unable to join the session face to face (How do I do that?)
- Have the teaching materials easily available to you – we recommend you use OneDrive and copy your materials to the desktop before beginning the session. Avoid bringing USBs etc. into the teaching room. (How do I use OneDrive?)
- Communicate with any students joining via Teams how they will be participating in the session and how you will handle questions from them.
We would like to provide you with an overview of recent developments and support materials that we have worked on for the past few months.
This information is also available at: https://www.aber.ac.uk/en/is/it-services/elearning/continuity/
Scheduling MS Teams meeting from Blackboard
All teaching sessions held in MS Teams should be scheduled in Blackboard. This includes timetabled online activities.
Setting up a meeting: https://faqs.aber.ac.uk/3067
Information for students: https://faqs.aber.ac.uk/3061
Recording seminars and Teams activities
There are privacy concerns which need to be considered when recording a meeting in MS Teams.
Further information: Guidance on recording seminars and Teams activities
Using teaching rooms
Information about using teaching rooms this academic year, including how to use MS Teams in an in-person teaching session is available at Teaching Room Guide 2020-21
Support materials for students
Supporting your Learning resources for students are now available at https://www.aber.ac.uk/en/important-info/living-and-learning-in-aberystwyth-2020-21/students/supporting-your-learning/. We will add to this page during the semester as things change or we approach key points for students.