Weekly Resource Roundup – 26/10/2020

Weekly Resource Roundup with Mary Jacob, Lecturer in Learning and Teaching As lecturer in learning and teaching responsible for the PGCTHE, I keep an eye out for new resources to help our staff teach effectively online. This includes externally-provided webinars, toolkits, publications and other resources. Because active learning is high on our university agenda, I’m particularly keen to share guidance for moving active learning online. Below I’ve listed items that came to my attention in the past week. In the interest of clarity, our policy is to show the titles and descriptions in the language of delivery.    Please see the Staff Training booking page for training offered by the LTEU and other Aberystwyth University staff.  I hope you find this weekly resource roundup useful. If you have questions or suggestions, please contact our team at lteu@aber.ac.uk. You may also wish to follow my Twitter feed, Mary Jacob L&T.  

Weekly Resource Roundup – 19/10/2020

Weekly Resource Roundup with Mary Jacob, Lecturer in Learning and Teaching As lecturer in learning and teaching responsible for the PGCTHE, I keep an eye out for new resources to help our staff teach effectively online. This includes externally-provided webinars, toolkits, publications and other resources. Because active learning is high on our university agenda, I’m particularly keen to share guidance for moving active learning online. Below I’ve listed items that came to my attention in the past week. In the interest of clarity, our policy is to show the titles and descriptions in the language of delivery.   

Please see the Staff Training booking page for training offered by the LTEU and other Aberystwyth University staff.  I hope you find this weekly resource roundup useful. If you have questions or suggestions, please contact our team at lteu@aber.ac.uk. You may also wish to follow my Twitter feed, Mary Jacob L&T.  

Weekly Resource Roundup – 12/10/2020

Weekly Resource Roundup with Mary Jacob, Lecturer in Learning and Teaching As lecturer in learning and teaching responsible for the PGCTHE, I keep an eye out for new resources to help our staff teach effectively online. This includes externally-provided webinars, toolkits, publications and other resources. Because active learning is high on our university agenda, I’m particularly keen to share guidance for moving active learning online. Below I’ve listed items that came to my attention in the past week. In the interest of clarity, our policy is to show the titles and descriptions in the language of delivery.   

Please see the Staff Training booking page for training offered by the LTEU and other Aberystwyth University staff.  I hope you find this weekly resource roundup useful. If you have questions or suggestions, please contact our team at lteu@aber.ac.uk. You may also wish to follow my Twitter feed, Mary Jacob L&T.  

Additional MS Teams Drop-in Sessions

Following the success of our drop-in sessions on using MS Teams for Learning and Teaching Activities, we have decided to run these sessions throughout October.

These sessions are an informal opportunity to speak with our Online Learning Specialists and to address any queries that may have arisen during the first weeks of term. You’re welcome to ask us for advice on any aspects relating to using MS Teams – from technical advice to advice on using MS Teams for students who are unable to join face-to-face sessions.

*Please note that sessions with an asterisk (*) will be bilingual sessions, and all sessions without an asterisk will run as English-medium sessions.

These drop-in sessions will take place on:

09.10.2020 (10:00-11:00):Join Microsoft Teams Meeting *

13.10.2020 (10:00-11:00): Join Microsoft Teams Meeting *

14.10.2020 (14:00-15:00):Join Microsoft Teams Meeting

16.10.2020 (10:00-11:00):Join Microsoft Teams Meeting *

20.10.2020 (10:00-11:00): Join Microsoft Teams Meeting *

21.10.2020 (14:00-15:00): Join Microsoft Teams Meeting

23.10.2020 (10:00-11:00): Join Microsoft Teams Meeting *

27.10.2020 (10:00-11:00): Join Microsoft Teams Meeting *

28.10.2020 (14:00-15:00): Join Microsoft Teams Meeting

30.10.2020 (10:00-11:00): Join Microsoft Teams Meeting *

MS Teams: Drop-in Sessions

We would like to offer all staff members at the University the opportunity to join us in our drop-in sessions on using MS Teams for Learning and Teaching Activities. These will be an informal opportunity to speak with our Online Learning Specialists and to address any queries that may have arisen during the first weeks of term.

All drop-in sessions will be held via MS Teams and there is no need to book, just click on the links below.

These drop-in sessions will take place on:

06.10.2020 (10:00-11:00): Join Microsoft Teams Meeting

07.10.2020 (14:00-15:00): Join Microsoft Teams Meeting

09.10.2020 (10:00-11:00): Join Microsoft Teams Meeting

13.10.2020 (10:00-11:00): Join Microsoft Teams Meeting

14.10.2020 (14:00-15:00): Join Microsoft Teams Meeting

16.10.2020 (10:00-11:00): Join Microsoft Teams Meeting

We hope that these sessions will provide you with an opportunity to clarify any questions about your teaching needs.

MS Teams: 10 Common Questions

Following training sessions that we have conducted over the past few weeks on using MS Teams for learning and teaching activities, here are answers to 10 common questions. Further information on using MS Teams can be found in our Microsoft Teams FAQs, and please do not hesitate getting in touch with us if you have any further queries (lteu@aber.ac.uk).

Q1: If I am sharing my screen can I still see the chat function?
A1: Unfortunately, unless you have two screens then this will not be possible. You could either ask a student to monitor the chat for you or you could stop sharing your screen from time to time to check what has been posted in the chat. There are some advanced share screen options that may enable you to see the chat in some instances, and we’re happy to discuss these with you further.

Q2: I would like to add an external individual from outside Aberystwyth University to one of my ‘teams’ within MS Teams, is this possible?
A2: It is possible to add external individuals who have an Office 365 account with an ac.uk domain, but any external individual who has an email account that is not an ac.uk address will need to complete a request form to have their domain added to AU Teams access. Alternatively, you could set up meetings with external individuals through MS Teams without having to request access.

Q3: After recording a meeting, how would I access the recording and how long is it available for?
A3: After ending a meeting the recording will appear in the meeting’s chat and this will be available to download for 22 days. Please familiarise yourself with the University’s Lecture Capture Policy for details on what type of sessions are appropriate to record.

Q4: Can I upload a recording of an MS Teams meeting to Blackboard?
A4: Yes, after downloading the recording from the meeting chat onto your device, you can upload it to Panopto and then provide a link (or an embedded video) on the module folder in Blackboard, the same way as you would for any other lecture recording.

Q5: Is there an option to exclude someone from a recording? For example, if a certain individual does not want to appear on the recording?
A5: Firstly, you could ask all individuals who do not wish to appear on the recording to turn off their cameras and microphones. Secondly, you could stop the recording to take questions or comments from any individuals who do not wish to appear on the recording and then re-start the recording after taking these questions or comments. Please familiarise yourself with our guidance on recording Teams sessions.

Q6: Can I mute and unmute other participants in a meeting?
A6: From the participants list in a meeting, you can mute a specific participant or select the “mute all” button. This can be very useful for limiting background noise. You can neither unmute all or individual participants. The participants need to unmute themselves.

Q7: If I am presenting a PowerPoint slide in a meeting, will students still be able to see me as I lecture?
A7: Yes, if your camera is on then your image will appear in the bottom right hand side of the student’s screen. You don’t need to select any specific function, this will happen automatically.

Q8: If I use the Whiteboard feature in a meeting, can I keep a copy of what was written/drawn on the Whiteboard?
A8: Yes, you’re able to export the whiteboard as an image following the session or alternatively you could take a print screen of the whiteboard.

Q9: When are breakout rooms being introduced in MS Teams?
A9: Microsoft have advised that breakout rooms will be introduced in October 2020. We will release guidance on using this functionality once it has become live. In the meantime, if you really do need to use breakout rooms then there is a workaround to this by using Teams and Channels, but it is very labour intensive. We would suggest that if you can wait for when the functionality becomes live then it is better to do so.

Q10: What is the maximum number of participants you can see on the screen at one time?
A10: Currently the maximum number of participants you can see on the screen at any one time is 49 (in a 7×7 format).

Coleg Cymraeg Cenedlaethol Staff Development Programme


This year’s Coleg Cymraeg Cenedlaethol Staff Development programme (2020/21) will be delivered online, with the majority of the workshops being pre-recorded and placed on the Resources Portal (Porth Adnoddau), so that staff can follow them when it is most convenient for them. Some of the workshops are already on the Resources Portal, and more will be added over the coming weeks.

In addition to pre-recorded workshops, some will also be held live. Here is a snapshot of some of the live sessions (please note that all sessions are in the medium of Welsh):

October 2020
• Tuesday (October 6), 09:30-10:00
– Cyfres Iechyd a Lles: chi fel staff a’ch myfyrwyr (1/3)
• Tuesday (October 13), 09:30-10:00 – Cyfres Iechyd a Lles: chi fel staff a’ch myfyrwyr (2/3)
• Tuesday (October 20), 09:30-10:00 – Cyfres Iechyd a Lles: chi fel staff a’ch myfyrwyr (3/3)

January 2021
• Wednesday (27 January), 15:00-16:30
– Gweminar dysgu ac addysgu (rhannu arfer dda o ddysgu cyfunol)

June 2021
• Wednesday (June 23), 15:00-16:30 –
Gweminar dysgu ac addysgu (rhannu arfer dda o ddysgu cyfunol)
• Tuesday (June 29) – Welsh-medium Research Conference (form and location TBC)

Take a look at the full programme for 2020/21 and follow this link to register.

Useful Information: Online Teaching

Distance Learner BannerSetting up sessions through MS Teams:

  • Unless otherwise agreed, Microsoft Teams should be used to run all online teaching sessions.
  • Details of online teaching sessions should be posted in Blackboard (see our FAQ how to set up a Teams meeting in Blackboard?).
  • Please note that for any sessions set up through Blackboard, students will be able to use the link to join the session 15 minutes before the chosen start time. Any time prior to this, students have the option to add the session to their Office365 calendars (see our student FAQ).

Keeping students informed:

  1. Use the announcements feature in Blackboard to communicate with your students. (See our FAQ How do I add an announcement to my Blackboard module?)
  2. Ensure that your Blackboard contacts page has your contact information and clear instructions on how and when students should contact you.

Delivering online sessions from the University:

  • If required, you may come into the University to deliver your online session from the teaching rooms in the allotted timetabled slots. Please ensure you are using the correct room and time allocated to your activity. 

CPD sessions:

  • The Learning and Teaching Enhancement Unit will be running a number of CPD sessions for staff members over the coming weeks, focusing specifically on online learning and teaching and associated E-learning tools.

For any technical assistance with using MS Teams or any of the E-learning tools, please email elearning@aber.ac.uk. If you wish to discuss any aspect of learning and teaching, please email lteu@aber.ac.uk.

 

Weekly Resource Roundup – 22/9/2020

Weekly Resource Roundup with Mary Jacob, Lecturer in Learning and Teaching As lecturer in learning and teaching responsible for the PGCTHE, I keep an eye out for new resources to help our staff teach effectively online. This includes externally-provided webinars, toolkits, publications and other resources. Because active learning is high on our university agenda, I’m particularly keen to share guidance for moving active learning online. Below I’ve listed items that came to my attention in the past week. In the interest of clarity, our policy is to show the titles and descriptions in the language of delivery.   

Please see the Staff Training booking page for training offered by the LTEU and other Aberystwyth University staff. 

I hope you find this weekly resource roundup useful. If you have questions or suggestions, please contact our team at lteu@aber.ac.uk. You may also wish to follow my Twitter feed, Mary Jacob L&T.  

Learning and Teaching Updates – September 2020

Distance Learner Banner

We would like to provide you with an overview of recent developments and support materials that we have worked on for the past few months.

This information is also available at:  https://www.aber.ac.uk/en/is/it-services/elearning/continuity/

Scheduling MS Teams meeting from Blackboard

All teaching sessions held in MS Teams should be scheduled in Blackboard. This includes timetabled online activities.

Setting up a meeting: https://faqs.aber.ac.uk/3067

Information for students: https://faqs.aber.ac.uk/3061

Recording seminars and Teams activities

There are privacy concerns which need to be considered when recording a meeting in MS Teams.

Further information: Guidance on recording seminars and Teams activities

Using teaching rooms

Information about using teaching rooms this academic year, including how to use MS Teams in an in-person teaching session is available at Teaching Room Guide 2020-21

Support materials for students

Supporting your Learning resources for students are now available at https://www.aber.ac.uk/en/important-info/living-and-learning-in-aberystwyth-2020-21/students/supporting-your-learning/. We will add to this page during the semester as things change or we approach key points for students.