Generative AI guidance and advice: Update

Accessibility icons showing 3 images: a checklist, a computer workstation, an image

Library and Learning Services, Academic Registry, and UndebAber are collaborating on Generative AI guidance and advice.

Following approval at the recent Education and Student Experience Committee, we are pleased to share these resources with you ready for next academic year. 

  1. A Statement on the use of Generative AI

This statement outlines the principles and approach that AU intends to use for Generative AI across all its operations. 

  1. Guidance for students on using Generative AI

This document provides guidance and advice to students on how they might want to use Generative AI as a study tool. This document uses a traffic light system approach to alert students to the amount of caution they might want to apply in its use.

  1. Generative AI e-submission template statement

A statement has been added to the Blackboard course template for 2025-26 Courses providing advice and guidance for students on acceptable use of Generative AI and where to get support and help.

  1. Generative AI Assessment Learning Object Repository Statements

You can copy Generative AI assessment statements into your Blackboard course to communicate to students the acceptable use of Generative AI on the assessment. See our blogpost for further information on how to do this.

  1. A Generative AI Tool Use Statement

Designed by the Department of Law and Criminology, and already being used by some departments, this amended Tool Use statement allows students to outline how they have used Generative AI in their assessments. Students fill out the form and insert the tool use statement into their word document before submission.

The tool use statement can be downloaded from our webpage and uploaded to Blackboard.

There is a dedicated webpage for Generative AI advice and guidance where we place our support materials and advice.

We have consulted widely with colleagues and students on this matter, and we’d like to thank those who have helped shape this guidance.

Please direct staff enquiries to elearning@aber.ac.uk or contact your subject librarian.

E-learning Policies Review (2025-26)

We revisit and revise all the policies relating to e-learning tools annually. All the changes are approved by the Quality and Standards Committee. The new policies are now available, and here are the details of the main changes. If you have any questions about the new policies, please get in touch with us using elearning@aber.ac.uk

Blackboard Required Minimum Presence (RMP)

The RMP outlines to staff and students the minimum standards for a Blackboard Course.

Two of the changes in the RMP are designed to improve the accessibility of course materials:

  • All courses should have an Ally score of 70% or above (see the Ally Score information)
  • Requirement for materials to be uploaded 1 working day in advance of the session (see the Uploading Material in Advance information)

To help staff managing courses:

E-submission Policy

The E-submission Policy outlines that all text-based word-processed work is submitted, marked, and has feedback released electronically.

To improve student access to marks and feedback:

To improve the consistency of e-submission across the university:

  • Requirement for research postgraduate work being submitted electronically include Graduate School Research Training assignments.

For staff who want to use SafeAssign as part of their Blackboard Assignments:

  • Addition of information about SafeAssign

Lecture Capture Policy

The Lecture Capture Policy outlines that all transmission style presentations are recorded electronically for students to access.

The most significant change in the Lecture Capture policy is designed to improve the accessibility of recordings:

  • Automatic captioning will be turned on for all recordings made after 1st September 2025 (see our blog post)
  • Recommendation that summaries are made for sessions that are not recorded

To help staff managing courses:

  • The Blackboard template will include centrally provided information about Panopto, including a statement that recording will take place, information about what is and isn’t recording, and information about the quality of captions (see our Course Creation information).

Organisation Policy

All departments make use of their Organisations to provide access to key administrative information. To make sure that materials are accessible and up to date, we have developed an Organisation RMP, based on the Blackboard RMP. This does not apply to staff Practice Courses.

All other Organisations should include:

  • Contact Information.
  • Information about the purpose of the Organisation and how participants are expected to use it.
  • Content is organised clearly, and all materials are named clearly and consistently.
  • Content is up to date.
  • Clear instructions for participants on what to do with materials 
  • All materials must be as accessible as possible.

Ally Score

For the first time, our Blackboard Required Minimum Presence includes an Ally score. This recognises and builds on the work that staff have already done to make sure that teaching materials are as accessible as possible.  

The RMP sets an Ally score of 70% – the good news for both staff and students is that 87% of all 2024-25 courses have a score of 70%. And overall, the Ally score for 2024-25 is 72.5% which is 3% higher than last year. 

Making Blackboard content as accessible as possible benefits all our students.  Having materials in a format that students can use easily means that they can focus on their learning rather than struggling with inaccessible formats. The choices that staff make to design accessible materials, as well as the Ally Alternative Formative tools, help us to make sure that all students can engage with their studies. 

It’s particularly important here at AU, as the latest HERA data show that over 28% of our students have a declared disability (compared to 16.7% nationally).  

To check your course Ally score, have a look at the guidance on the Blackboard help pages.  And you can find out more about designing accessible materials with our online training materials.  

Ally will give you help and guidance to address common issues. One of the most common issues at AU is handwritten documents that have been scanned. We’ve written some guidance to help staff who do use this type of material. And if you wanted to use scanned articles in your course, contact the Digitisation Service.

Uploading Materials in Advance

Giving access to teaching materials in advance of a session makes them more accessible for students. It gives students a chance to prepare before attending so that they can concentrate on the content of the lecture when they attend. For sessions that include discussion or group work it can allow students to consider how they may engage with these activities. A research paper from Oxford Brookes provides information about the value of making materials available in advance,

Feedback from students over the last few years has asked for this change, and the issue was discussed at Academic Board in summer 2024. And it’s standard in a number of other universities, for example at Edinburgh University and Oxford Brookes.

AU has decided that teaching materials should be released at least one working day before the event takes place:

  • For a session taking place on Thursday, materials should be available by Wednesday morning
  • For a session taking place on Monday, materials should be available by the previous Friday morning

You can use the Blackboard release conditions to make sure that materials are available at the right time. If you already make all your materials available at the start of term, you are welcome to continue with this.

What’s new in Blackboard May 2025

In the May update, we are particularly excited about auto-generate AI Conversations with the AI Design Assistant, Qualitative Rubrics, and Enhancements to Gradebook and Tests.

New: Auto-generate AI Conversations with the AI Design Assistant

Back in November we launched AI Conversations.

The AI Design Assistant can now auto-generate AI Conversations. AI Conversations are conversations between students and an AI persona.

  • Socratic Questioning: Conversations that encourage students to think critically through continuous questioning.
  • Role-play: Conversations that allow students to play out scenarios with the AI persona, enhancing their learning experience.

Creating personas and topics for an AI Conversation can take a lot of time. To streamline this process, the AI Design Assistant can generate three suggestions at once. You can select what the AI Design Assistant generates. You can choose to generate:

  • AI Conversation title
  • AI persona
  • Reflection question

These suggestions provide inspiration for an AI Conversation. Instructors can refine the AI Design Assistant’s suggestions in several ways:

  • Provide additional context
  • Adjust the complexity of the question
  • Select context from the course
  • Manually revise the question

Image 1. The auto-generate feature is now available in AI Conversations.

Image 2. There are several ways to customise AI Conversations.

We recommend that you look closely at the AI persona to check for any biases that might be there and edit these.

We would love to hear about your use cases of AI Conversations – do let us know via elearning@aber.ac.uk.

New: Qualitative Rubrics

Lecturers can now create and use no-points rubrics for Blackboard Assignments. This rubric type allows instructors to assess student work based on criteria and feedback, rather than numerical values.

Instructors can select No Points as a rubric type when creating or generating a rubric. This option is available alongside existing percentage and points-based rubrics. Instructors can also edit rubrics to switch between different rubric types, including percentage, points range, and no points.

Image 1: No Points option is available in the Rubric Type dropdown.

This feature was requested in our recent Blackboard Assignment (Safe Assign) pilot.

Enhancements to Gradebook and Tests

Accessibility Enhancements to the Gradebook

The Markable Items tab in the Gradebook now features a redesigned interface to improve accessibility and navigation for keyboard-only and screen reader users. This enhancement supports an accessible experience for instructors grading student work, reducing the time and effort required to manage student grades.

With this update, the Gradable Items tab uses a table-based layout to enhance usability:

  • Screen reader users can now hear both header and row announcements, allowing for smoother navigation through student submissions.
  • Keyboard users can now move efficiently across rows or down columns using arrow keys.

Image 1: Gradebook with Markable items tab highlighted

New: Text-based columns in the Gradebook

Instructors can now create custom text-based columns in the Gradebook, giving them the ability to record information for an assessment, such as performance code, group membership, and tutoring information.

These columns allow instructors to record up to 32 characters. The column is not restricted to text input.

Colleague might want to use this to record dissertation supervision teams or markers.

Instructors can:

  • Create text-based columns via the Add workflow in both the grid view and Gradable Items page;
  • Name the column, control student visibility, and add a description;
  • Add and edit text information for a specific student using an inline eidt workflow.

Text-based columns exclude the following:

  • Points values (automatically set to 0 points)
  • Due dates
  • Categories
  • Gradebook calculations and related calculation UIs

Content in text-based columns auto-posts and supports sorting functionality within the Gradebook grid view. Instructors can also download and upload text-based columns using the Gradebook’s upload/download function.

Image 1: Instructors can select Add Text Item to create a text-based column.

Image 2: Instructors can enter column name, set visibility for students, and enter a description for the text-based column.

Students can access text-based columns and associated information in their Gradebook when the column is set to Visible to students.

New test setting: View submission one time

There is a new test result setting option, View submission one time.

When a student completes the test, they can review their answers and detailed feedback, such as which questions were answered correctly.

Image 1: Allow students to view their submission one time highlighted:

Instructors

To access this setting option, select Available after submission in the Assessment results section of the Assessment Settings, then select View submission one time from the Customise when the submission content is visible to students dropdown. This dropdown is available only if Allow students to view their submission is selected.

Note that this setting does not alter the recommended settings for online exams.

Ideas Exchange:

This section aims to keep you updated on progress of enhancements requested on the Blackboard Ideas Exchange.

We are pleased to see the Qualitative Rubric included in this month’s release as this is a feature that was requested as part of the SafeAssign pilot.

If you have any enhancements to request from Blackboard, please get in touch with us via elearning@aber.ac.uk.

What’s new in Blackboard March 2025

What’s new in Blackboard March 2025

In the March update, Blackboard has changed how release conditions work with due dates and included the ability to copy banners from one course to another. Other updates include enhancements to Tests, Assignments, & Gradebook, and Discussions.

Release conditions panel: due dates now included

When instructors customise release conditions for a content item, the due date for the item is now included with the date and time fields.

Image 1: The due date of a content item now displays after the date and time fields

The due date of a content item now displays after the date and time fields

.Release condition rules, with the date/time section highlighted to show the red warning text about dates

This means that due dates must be between the release conditions of Date/Time that have been applied.

Copy banners between courses

Instructors now have the option to copy banners between courses. Banners can be copied from Ultra or Original courses. 

Image 1: The Copy Items page now has the option to select the course banner under Settings

The Copy Items page now has the option to select the course banner under Settings

Follow the instructions on copying content for further information.

Tests, Assignments, and Gradebook

The following enhancements are grouped under tests, assignment, and gradebook activities.

New student submission review page for tests

A new and enhanced student-facing submission review page for tests has been developed.

The new layout means that all feedback is clearly laid out and easy for students to identify.

Image 1: The student view of the graded test submission includes a submission timestamp, submission receipt, and feedback for individual questions.

The student view of the graded test submission includes a submission timestamp, submission receipt, and feedback for individual questions.

If the test is visible and feedback has been posted, students can access the review page from:

  • The gradebook feedback button for the test
  • The small panel that displays when students access a test from the Course Content page

If a student submits multiple attempts, they can review each attempt on the submission review page. The instructor defines which attempt to grade in the test’s final grade calculation setting.

Please note that this does not affect online exams as we advise that the test is hidden from students to prevent them seeing their results.

Show/hide calculated columns in the gradebook

Instructors can now configure visibility for calculated columns from Items Management in the Gradebook by click on the associated calculation:

Image showing markable items in the Gradebook

Pop-out rubric with Blackboard Assignment

Grading rubrics on Blackboard Assignments can pop out into a separate window as part of the assignment workflow.

Image 1: Instructors can pop out the rubric by selecting the expand icon in the rubric panel.

Instructors can pop out the rubric by selecting the expand icon in the rubric panel.

When the pop-out rubric is open, the ability to add Overall Feedback and grade with the rubric in the main grading interface is inactive. This prevents an instructor from editing the same information in two separate places simultaneously.

We recommend using two screens with this enhancement.

Discussions

Usability improvements for Discussions

Several improvements have been made to Discussions:

  • Improved visibility: Posts now have a grey background to stand out better against the page.
  • Full post display: Long discussion posts are now fully visible without the need for scrolling, enhancing readability.

Image 1. A long discussion post displayed in its entirety with a grey background.

A long discussion post displayed in its entirety with a grey background.

We made several changes to enhance the accessibility of key features on the discussion home page.

  • Participation metrics: The number of posts and replies is now listed directly on the discussion home page, replacing the total response counter. This change makes important information more immediately available.
  • Direct edit option: The Edit button is now directly accessible from the post, saving instructors time.

Image 2. The changes made to the discussion home page included the addition of an Edit button and a count of posts and replies.

The changes made to the discussion home page included the addition of an Edit button and a count of posts and replies.

Hidden Discussions tab from student course view

The Discussions page will only be available to students if any of the below conditions are met:

  • Students have permission to create new discussions
  • The instructor has created a discussion or discussion folder on the course

Anonymous discussions: New privilege to reveal author

System administrators can now reveal the identity of the author of an anonymous discussion post or reply. If you are running an anonymous Discussion and need to de-anonymise a comment, contact elearning@aber.ac.uk outlining the course, discussion, and post, as well as the rationale for requesting it be de-anonymised.

If you have any enhancements to request from Blackboard, please get in touch with us via elearning@aber.ac.uk.

Update on Blackboard Assignment and SafeAssign Pilot

Since September 2024, Information Services (IS) have been running a pilot of Blackboard Assignment and SafeAssign to evaluate the use of SafeAssign. This is part of our commitment to making sure that we are using the best tools available. The purpose of this blogpost is to summarise the outcomes of our pilot.  

18 staff volunteered to use Blackboard Assignment for submission and marking, and SafeAssign for text-matching. These staff were based in seven different departments and taught a range of UG and PG modules. All staff were offered training and provided with written guidance on using both Blackboard Assignment and SafeAssign. The training sessions provided an opportunity for staff to discuss different assessment scenarios with E-learning staff and to ascertain the suitability for Blackboard Assignment and SafeAssign. We also sent out surveys to staff on their use of e-marking and feedback tools. 

A big thanks to all the staff and students involved in the pilot and all those who completed the surveys.  

Outcome

AU will continue to use our current suite of e-assessment tools: 

  • Turnitin 
  • Blackboard Assignment 
  • Blackboard Tests  
  • Assessed Blackboard Tools 

The pilot allowed us to reflect on the requirements for an e-assessment solution. It was clear from this that we need a combination of different solutions for different assessment requirements.    

We would recommend Blackboard Assignment be used for: 

  • Multi-part assignments 
  • A Welsh language interface for marking and submission 
  • Panopto submissions  

One of the main purposes of the pilot was to investigate the efficacy of SafeAssign and its functionality as a text matching solution. Over the next few months, with input from stakeholders, we will decide whether we leave SafeAssign switched on and we’ll communicate this decision after Easter.  

Survey Results

As well as taking part in training, staff in the pilot were asked to complete a survey before and after using Blackboard Assignment and SafeAssign. The first survey was about their use of Turnitin, and the second one was about their experiences of using Assignment and SafeAssign. 

We also sent out the first survey to all staff asking for their feedback on Turnitin, and use of Turnitin tools that have no equivalent in SafeAssign. This survey was designed to help us understand whether any of the features in Turnitin are essential to the AU marking and feedback process.  Overall, 71 staff took part in these first surveys.  

Some of the most frequently used and important features in Turnitin are not currently available in Blackboard and SafeAssign. Two of these were ranked as regularly used:  

  1. Timed and automatic release of marks and feedback (78% of respondents)  
  1. Seeing whether students have viewed marks (60% of respondents)  

Three features ranked as essential from an e-assessment solution:  

  1. Timed release of marks (66% of respondents)  
  1. Submitting on behalf of students (51% of respondents)  
  1. Revealing individual names whilst marking anonymously (51% of respondents)  

The key finding from the survey was that timed release of marks is considered both important and used frequently by staff, making it an essential requirement for any AU marking and feedback system.  

The second survey was sent to just the pilot group and asked them about their use of the tools in Blackboard Assignment and SafeAssign, as well as their recommendations for changing submission and marking tools. 6 staff responded to this survey.  They generally found it easy to use Blackboard and SafeAssign and didn’t report many problems for either them or their students. However, they highlighted limitations in functionality, which meant that some of the pilot group didn’t end up using Blackboard and SafeAssign at all: 

  • Issues navigating the marking interface 
  • File size upload limit (SafeAssign will only check files less than 10Mb) 
  • Lack of automated marks release  

Anthology Ideas Exchange

Anthology Ideas Exchange allows all Blackboard institutions to request and vote on functionality enhancements to the product.  As a result of training sessions and staff feedback, we made 21 suggestions via the Anthology Ideas Exchange. These were a mix of Turnitin functionality that doesn’t have an equivalent in SafeAssign, as well as changes to existing SafeAssign functionality. Some examples include: 

Enhancement Request Ideas Exchange Status 
Schedule grade posting 3052 Future consideration 
See if students have viewed feedback 1612 Planning to implement in the next 6+ months 
Anonymous marking switched off before grades released 1685 Follow up 
Annotate comment library export / import 1751 Future consideration 
Submit on behalf of students 164 Planning to implement but this will initially only be to submit in draft attempts made by students. 
Scheduled Grade Posting 3052 Future consideration 
Increase file size limit for SafeAssign 5711 136 Future consideration 

If you have suggestions or changes for any part of Blackboard on that you would like us to add to the Ideas Exchange, please email elearning@aber.ac.uk. You may also be interested in the new section in our monthly update blog which highlights any Ideas Exchange ideas that we have added or voted for which have been added to Blackboard.  

Accommodations and Exceptions

Blackboard Logo - Blackboard by Anthology

Blackboard has some options that you can use make sure students get any individual assessment arrangements they may need.

Accommodations are applied to a student on a course level and will apply to any Blackboard Assignment or Test in the course. However, it does not apply to Turnitin assignments. Accommodations are good for students who have an ongoing arrangement that does not vary between assignments on the same course.

Students can have a Due Date accommodation or Time Limit Accommodation.

With a Dute Date Accommodation, work will never be marked as late in gradebook, although you are able to see when it was submitted. A Time Limit Accommodation gives the student extra time on any assessment with a timer.

Students with accommodations have a flag which is visible only to staff in the Grade Book, Roster, and on the Assessment. If a student with an accommodation is part of a group assignment, all students in the group will have the accommodation applied for that assignment.

Exceptions are made for students at a course level for individual assignments. Again, they do not apply to Turnitin assignments. Exceptions are good for students who may have a deadline extension for an individual piece of work. Exceptions can be used for additional attempts, rescheduled due dates, or extended access. Exceptions can only be applied to non-anonymous submissions – this means that they are useful for multiple choice tests that don’t require manual marking.  They are visible only to staff through the Gradebook or Test Submission page.

All the information about Accommodations and Exceptions is available on the Blackboard Support site.

Blackboard Assignment with SafeAssign Pilot

A big thank you to all the staff who have signed up to the Blackboard Assignment with SafeAssign pilot. There’s still time to volunteer if you are interested (email elearning@aber.ac.uk).

Since the last blog post, we have made SafeAssign available for use in Blackboard Assignments. We have also held the first two training sessions. More training sessions will be organised for semester one – visit the Events and Training page to book a place.

We’ve been exploring some of the options for marking in Blackboard Assignment that staff might find useful:

  1. Delegated marking allows staff to mark essays by group. If you divide up marking in your modules between several members of staff, then delegated marking will help you.
  2. Parallel marking allows two staff to mark a piece of work independently without seeing each other’s comments or marks.
  3. Anonymous comments. By default, marking comments in Blackboard Assignment contain the name of the staff member marking. If this is not appropriate for your marking, you can make them anonymous (see below).

Please note that deleted Blackboard assignments can be recovered for up to 30 days after deletion. If you need deleted assignments restored, please contact elearning@aber.ac.uk as soon as possible, providing details of module and the assignment name.

Anonymous Comments

When you create a comment, click on the anonymous marking icon

Screenshot of a Blackboard Assignment comment box with the anonymous marking icon highlighted

You can edit existing comments to make them anonymous by clicking on the comment.  Click on the three dots in the top right-hand corner of the comment and then click on Anonymous.

Screenshot of a Blackboard Assignment comment box with the three dots and Anonymous option highlighted

For further information on the marking tools available in Blackboard Assignments, see Blackboard Annotate Guidance.

Supporting your students

To help your students use Blackboard Assignment to submit their work and find their feedback, we strongly recommend that you include the following FAQs in Assessment and Feedback Learning Module in your Blackboard course:

What’s New in Blackboard September 2024

The September Blackboard update includes enhancements to the Course Content Page, introduces Knowledge Checks in Documents, changes to assessments, feedback & grades hidden using Release Conditions, and an Overview tab in the Grade book to aid grading.

Course Content Page enhancements

The September update to Blackboard sees enhancements to the course content page.

The enhancements include:

  • Greater visual depth
  • Changed Content Page layout
  • Differentiation among course elements

Greater visual depth

The new design incorporates:

  • Subtle gradients and softer edges
  • A more cohesive colour palette with inviting, warmer tones
  • More intuitive navigation, which reduces cognitive load and increases focus on the content

Image 1. Instructor view: Course Content page visual depth improvements

A screenshot of the Instructor view: Course Content page visual depth improvements

Image 2. Student view: Course Content page visual depth improvements

A screenshot of the Student view: Course Content page visual depth improvements

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