Category: Microsoft Outlook

DigiTip 27: Save time by setting up recurring meetings in Microsoft Outlook 🔁

WordPress User [sil12] Digital proficiency and productivity, DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Whether you want to schedule weekly catch-ups with colleagues, bi-weekly project meetings, or monthly team meetings, knowing how to set these up using the recurring meetings function in Microsoft Outlook will save you a lot of time!

The below video demonstrates how to set up recurring meetings in the desktop app version of Outlook, but the process for setting these up on MS Teams or the web version of Outlook is very similar.

Once set up, your reoccurring meeting will now appear as a series in your calendar, and if you need to alter any details, you’ll always have the option of altering just a single occurrence or the whole series.

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DigiTip 19 – Quick Steps in Outlook ⚡

WordPress User [jpl11] DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Do you want to be able to save time using Outlook by running multiple tasks efficiently?

With DigiTip 19, we will be having a look at how to set up your Quick Step recipe. When an email comes through to your inbox, with just one click you can mark it as read, move it to a specific folder, automatically send a reply and many other options.

Watch the video below for a brief demonstration:

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 13 – Schedule and Delay delivery of your emails in Outlook 📨

WordPress User [jpl11] DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Depending on who you would like to communicate with, sometimes it is more convenient to schedule and delay your emails for another time. This gives you more time to re-edit the content of your email again if necessary and you can plan for less stress in the future if you can prepare your emails in advance! 

Watch the video below or follow these instructions: 

  • Open a blank new email message in Outlook 
  • Compose the email and ensure you have included a recipient and a subject line 
  • Click on the File tab that can be found on the top left corner of the email window 
  • Select Properties  
  • Ensure the Do not deliver before option is checked  
  • Select the time and date you would like to schedule the email to send out for 
  • Click Close followed by Send 

It’s worth noting that Outlook must be open for a delayed email to be sent out. Ensure you have chosen a sending time when you know your Outlook will be running. 

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 3 – Organising your Outlook 📧

Shân Saunders DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Do you have too many emails coming into your inbox? Are you struggling to find a specific email you need, or are you lost in all your emails? 

Time to organise! 

Did you know you can create subfolders in Outlook to help organise your emails.  

You can use these folders to clear your inbox so only unread or important emails remain. You can also use this to group emails together that will make them easier to find in the future. You can name folders whatever you like and can even create sub-folders within these folders.  

Either watch the below video or follow the instructions below: 

Simply: 

  • Go to your inbox 
  • Right click and select new folder 

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!