Category: Microsoft Outlook

Top of the Tips: Our Top 5 DigiTips from 2024/25 🏆

Shân Saunders DigiTips, Microsoft Excel, Microsoft Outlook, Microsoft Support, Microsoft Teams Leave a comment

Before we move into the new academic year and into a new batch of DigiTips – weekly blogpost to highlight a useful tip that you can use to make your daily digital life easier – let’s look back on our most popular DigiTips from 2024/25! 

  1. DigiTip 34: Make MS Teams chats easier to read with bullet points 💬 

Have you ever been in an MS Teams meeting where you’ve needed to send a quick list that’s easy for others to read? There are actually two quick ways to create bullet points or numbered lists in any MS Teams chat. 

  1. DigiTip 36: Use Outlook reactions to respond to an email 👍🎉 

There may be times when someone has sent you an email, and you’d like to acknowledge its receipt without sending another reply. A great feature to use in this case is the reactions feature in Outlook, which works similarly to those in MS Teams or on various social media platforms. 

  1. DigiTip 42: Refine your search results with filters in MS Teams 🔎 

Teams has a useful search function, but it can sometimes produce too many results. To save you unnecessary time searching, you can utilise filters. 

These filters allow you to search using specific criteria such as date, sender, and file type, helping you to quickly pinpoint the information you need! 

  1. DigiTip 45: Shift+F3 is on the case! A capitalisation shortcut ⌨ 

If you have ever begun writing a sentence and realised, you were in the wrong case – this DigiTip is for you! Did you know that you can change the case of your word in Office 365 by selecting the text and then using Shift + F3? 

  1. DigiTip 49: Interesting Graphs in MS Excel 📈 

Do you want to add interesting ways of presenting your data in MS Excel? DigiTip 49 can help with that by introducing Sparklines. Sparklines are small graphs that only take up one cell in an excel sheet and are an effective way of presenting data without having a graph that takes up a whole sheet. 

Join us in September 2025 for more DigiTips, to follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week starting from September! 

Our Graduates Top Skills 🎓

Shân Saunders Digital creation, problem-solving and innovation, Digital learning and development, Digital proficiency and productivity, Graduate Digital Skills Profile Series, LinkedIn Learning, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Support, Microsoft Teams Leave a comment

In 2024, our Student Digital Champions conducted interviews with eight Aberystwyth University graduates to understand what skills they now use after graduating and skills that they wished they had learnt and developed while at university. Below are the top five skills across all the profiles that the graduates now use and how you can develop these skills: 

  1. Microsoft Excel 
  1. Microsoft Teams/Online Meeting Platforms 
  1. Photoshop and Editing Software 
  1. Outlook 
  1. Microsoft PowerPoint 

If you would like to read the Graduate Digital Skills Profiles, you can view them here or you can download them here.  

DigiTip 27: Save time by setting up recurring meetings in Microsoft Outlook 🔁

WordPress User [sil12] Digital proficiency and productivity, DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Whether you want to schedule weekly catch-ups with colleagues, bi-weekly project meetings, or monthly team meetings, knowing how to set these up using the recurring meetings function in Microsoft Outlook will save you a lot of time!

The below video demonstrates how to set up recurring meetings in the desktop app version of Outlook, but the process for setting these up on MS Teams or the web version of Outlook is very similar.

Once set up, your reoccurring meeting will now appear as a series in your calendar, and if you need to alter any details, you’ll always have the option of altering just a single occurrence or the whole series.

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!

DigiTip 19 – Quick Steps in Outlook ⚡

WordPress User [jpl11] DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Do you want to be able to save time using Outlook by running multiple tasks efficiently?

With DigiTip 19, we will be having a look at how to set up your Quick Step recipe. When an email comes through to your inbox, with just one click you can mark it as read, move it to a specific folder, automatically send a reply and many other options.

Watch the video below for a brief demonstration:

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 13 – Schedule and Delay delivery of your emails in Outlook 📨

WordPress User [jpl11] DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Depending on who you would like to communicate with, sometimes it is more convenient to schedule and delay your emails for another time. This gives you more time to re-edit the content of your email again if necessary and you can plan for less stress in the future if you can prepare your emails in advance! 

Watch the video below or follow these instructions: 

  • Open a blank new email message in Outlook 
  • Compose the email and ensure you have included a recipient and a subject line 
  • Click on the File tab that can be found on the top left corner of the email window 
  • Select Properties  
  • Ensure the Do not deliver before option is checked  
  • Select the time and date you would like to schedule the email to send out for 
  • Click Close followed by Send 

It’s worth noting that Outlook must be open for a delayed email to be sent out. Ensure you have chosen a sending time when you know your Outlook will be running. 

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 3 – Organising your Outlook 📧

Shân Saunders DigiTips, Microsoft Outlook, Microsoft Support Leave a comment

Do you have too many emails coming into your inbox? Are you struggling to find a specific email you need, or are you lost in all your emails? 

Time to organise! 

Did you know you can create subfolders in Outlook to help organise your emails.  

You can use these folders to clear your inbox so only unread or important emails remain. You can also use this to group emails together that will make them easier to find in the future. You can name folders whatever you like and can even create sub-folders within these folders.  

Either watch the below video or follow the instructions below: 

Simply: 

  • Go to your inbox 
  • Right click and select new folder 

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!