Category: DigiTips

DigiTip 33: Enable live captions in your MS Teams meetings 💬

Sioned Llywelyn [sil12] Digital communication, collaboration and participation, DigiTips Leave a comment

Here is your final DigiTip for this academic year but you can catch up on all of our previous DigiTIps from this page. We hope that you’ve found our tips useful, and we’ll be back in September ’24 where we’ll continue support your confidence with technology, one DigiTip at a time!

Do you sometimes struggle in larger meetings to know who is currently speaking? …..“was that Ffion or Bethan?!” Maybe you’re working in a loud environment and are struggling to hear others in the meeting speak? Perhaps you’ve joined a meeting where the language spoken isn’t your first language? Or perhaps you appreciate the accessibility of having subtitles?

If any of the above are true for you, then you will likely find the functionality to enable live captions in MS Teams useful. Watch the video below to learn how to enable live captions:

It’s worth noting a couple of things if you’re using this feature:

  • Live captions are only visible to those that have enabled the feature within the meeting, meaning that if you switch them on, they won’t automatically appear for everyone!
  • Live caption data is permanently deleted after a meeting, so no one will have access to this information.

Visit this webpage for further support and guidance in using MS Teams.

DigiTip 32: Do Not Disturb your sleep 💤

Shan Saunders [shs63] DigiTips Leave a comment

Notifications and messaging with friends and family can often distract you from the time and keep you awake. Did you know that you can set a “Do Not Disturb” schedule so that you are no longer alerted to incoming notifications or calls although they are still received.  

You can do this by going to: 

  • Settings 
  • Focus 
  • Do Not Disturb 
  • Set a Schedule 

You can also personalise the ‘Focus’ to allow certain calls or notifications from key contacts.  

There are also other forms of focus such as driving.  

View the short clip below to see how to set up the schedule.  

Please note, these instructions are for iPhones. For Androids, please view the following instructions: Limit interruptions with Do Not Disturb on Android – Android Help (google.com) 

Each week we’ll be posting a useful DigiTip to help you make the best use of technology. To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 31: Quickly minimise all your open windows 💥

Sioned Llywelyn [sil12] Digital proficiency and productivity, DigiTips Leave a comment

This is a very quick tip, but hopefully a useful one! There may be occasions where you need to minimise all the open windows and apps on your laptop or desktop screen. Perhaps you are just about to start presenting and want to remove all open windows? Or you may just want to remove all clutter and get back to your desktop?

You can press the Windows key + D to minimise all open apps and windows and will take you back to the desktop. If you want to reopen all windows and apps, just press the same keystrokes again!

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!  

DigiTip 30 – Create folders on your phone to help keep you organised 📁

Jia Ping Lee DigiTips Leave a comment

Do you often get swept up with the amount of clutter and unused apps that keep building up on your phone?

With DigiTip 30, we can have a look at how to create folders on your phone and categorise your apps by types to help keep you organised. Example folder categories could include travel, finance, lifestyle, entertainment, social media and many more!

Let’s have a look at the videos below for a brief demonstration:

N.B. The videos will include an example for IOS devices and an example for Android devices.

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 29: Move between Windows with ease 🔁

Shan Saunders [shs63] DigiTips Leave a comment

Whether you’re working on one screen or two, you will most likely have multiple windows open and as such you have probably found yourself frantically trying to find the window you’re looking for.  

DigiTip 29 has the solution! 

You can view and swap between all your open windows by using Windows key + Tab.   

View the short clip below to see the shortcut in action.  

Each week we’ll be posting a useful DigiTip to help you make the best use of technology. To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 28: How to add comments in collaborative documents online 📃

Jia Ping Lee Digital communication, collaboration and participation, DigiTips Leave a comment

Are you planning to work on a collaborative group project with your peers or do you want a co-worker to provide you with comments without permanently editing the document?

Today, we will look at how to add comments to collaborative documents that multiple people can edit. By utilising the comment function, others can understand your ideas behind any changes, ask any questions and offer alternatives without affecting the main document.

With the comment function, there are various features you can make the most of – replying to comments, reacting to comments, and resolving them through tracked changes.

Let’s have a look at the video below for a brief demonstration:

N.B. This video was recorded in Microsoft SharePoint. However, the process with SharePoint and OneDrive are very similar to each other.

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week! 

DigiTip 27: Save time by setting up recurring meetings in Microsoft Outlook 🔁

Sioned Llywelyn [sil12] Digital proficiency and productivity, DigiTips Leave a comment

Whether you want to schedule weekly catch-ups with colleagues, bi-weekly project meetings, or monthly team meetings, knowing how to set these up using the recurring meetings function in Microsoft Outlook will save you a lot of time!

The below video demonstrates how to set up recurring meetings in the desktop app version of Outlook, but the process for setting these up on MS Teams or the web version of Outlook is very similar.

Once set up, your reoccurring meeting will now appear as a series in your calendar, and if you need to alter any details, you’ll always have the option of altering just a single occurrence or the whole series.

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!

Our DigiTips are returning next week!

Sioned Llywelyn [sil12] DigiTips Leave a comment

Since September 2023, the Digital Skills Team have been publishing short and sweet weekly DigiTips that we think will help you make the most of technology. So far, we’ve published 26 tips ranging from useful keyboard shortcuts to tools like the blue light filters that can help support your digital wellbeing!

We’ll be returning on Tuesday 16 April with another 7 useful tips, and if you want to explore any of our previous DigiTips, you can access them from this webpage.

How can I follow the DigiTips?

There are a couple of different ways you can follow our DigiTips.

  1. You can bookmark this webpage and a new DigiTip will appear here at 10am each Tuesday during term time (Read DigiTip 1 if you’re unsure how to bookmark a webpage).
  2. If you want to receive an email notification each time we post a new DigiTip, you can subscribe to our Digital Skills Blog.
  3. We also publish each DigiTip on the Information Services Facebook and Instagram pages which you can access from the icons below. From there, you can follow our hashtags #TipiauDigiPA #AUDigiTips

DigiTip 26: Quick and Easy Screenshot Shortcut 📸

Shan Saunders [shs63] DigiTips Leave a comment

Do you find yourself needing to take a screenshot of your computer screen? Maybe you need to add a page to your revision notes. There are multiple tools available but with DigiTip 26 we’re showing you a shortcut to quickly take a screenshot.  

You can take a screenshot of your screen by using the shortcut “Windows key + Shift + S”. Then you can either open the screenshot in an editor or copy the image into a document, PowerPoint, OneNote and more! 

Watch the video below for a quick demonstration.  

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!  

DigiTip 25 – Utilising Task Manager 🖥️

Jia Ping Lee DigiTips Leave a comment

What is Task Manager for computers? And why is it important?

Task Manager (alternatively known as Activity Monitor for macOS systems) can show you what programs and applications are currently running on your computer right now, as of this moment.

If your computer is lagging in speed or overall performance, or maybe a program is needing some troubleshooting, you can use the Task Manager to review what’s happening in the background and even stop an app that has not been responding, without having to restart your computer!

For Windows operating systems, you can follow this shortcut to access the Windows Task Manager:

  • Ctrl + Shift + Esc

For macOS operating systems, you can follow this shortcut to access the Activity Monitor application:

  • CMD + ALT + ESC

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!