Whether you want to schedule weekly catch-ups with colleagues, bi-weekly project meetings, or monthly team meetings, knowing how to set these up using the recurring meetings function in Microsoft Outlook will save you a lot of time!
The below video demonstrates how to set up recurring meetings in the desktop app version of Outlook, but the process for setting these up on MS Teams or the web version of Outlook is very similar.
Once set up, your reoccurring meeting will now appear as a series in your calendar, and if you need to alter any details, youâll always have the option of altering just a single occurrence or the whole series.
Blogpost by Joel Williams (Student Digital Champion)
For many students, balancing studying for exams, completing coursework, and actively searching for employment opportunities can seem insurmountable. I have found it challenging to stay on top of my studies while trying to find relevant jobs and then completing page after page of applications. Enter platforms like Gradcracker and AberCareers. First introduced to me during the Digital Skills Festival, Gradcracker, like many similar sites, amalgamated many employment opportunities explicitly tailored to my skills. In this blog post, I hope to outline some of the approaches I used to help manage my studies whilst job hunting and signposting several resources available via the University.
Managing your time â°
One of the foremost challenges job-hunting students face is time management. With lectures, seminars, and assignments demanding their attention, carving out dedicated time for job applications can be challenging. Truthfully, I found the time required by each job application to be an excellent way to procrastinate on my dissertation, which helped me complete it quickly. However, as my third year continued and other assignments started to loom, I found the best way to stay on top of it all was to give myself an hour or two each week when I would only focus on job application. To meet my self-imposed time limit, I save the URL of any roles I’m interested in and if they are on Gradcracker, I make sure to shortlist them, making them easy to find and highlighting how long I have to apply for the role.
So Much Writing â
Another hurdle students encounter is the pressure to stand out in a highly competitive job market. Crafting a compelling CV, writing tailored cover letters, and preparing for interviews are all essential components of the job application process. However, balancing academic achievements and relevant work experience can take time and effort, especially for those juggling multiple commitments simultaneously. The most helpful resource I found when trying to update my CV was to use the daily drop-in sessions offered by the careers service. I found having another pair of eyes check over everything invaluable.
One of the sections of my CV I have always struggled to complete has always been the skills section. This is partially because it can be hard to know what is the most important to list and also because it can often be challenging to come up with a list of skills on the spot. To help complete these sections, I used a combination of module information and the Jisc Digital Discovery Tool, which I used to identify my digital proficiencies.
Example of a Jisc Digital Discovery Tool report
Polishing your Digital Presence đŁ
One of the first steps I took early in the job application process was updating and polishing my LinkedIn profile. Spurred on by a session on How to use LinkedIn during the Digital Skills Festival, I revised much of my pre-existing profile and created something that I am now able to use for job applications.
Checking your digital footprint is an often overlooked element of applying for jobs in a digital age. My fellow Digital Champion Noel has written a handy blogpostexploring the steps you can take to protect your digital footprint and ensure that the public and employers can only see what you want them to. The Digital Skills Team have also curated a LinkedIn Learning collection on managing your digital identity.
Career Service đŹ
If you’re looking for more specific advice, the careers service is the best people to speak to and details of how best to use this service, which is open to current students and post-graduates, can be found on their webpage.
Since September 2023, the Digital Skills Team have been publishing short and sweet weekly DigiTips that we think will help you make the most of technology. So far, we’ve published 26 tips ranging from useful keyboard shortcuts to tools like the blue light filters that can help support your digital wellbeing!
We’ll be returning on Tuesday 16 April with another 7 useful tips, and if you want to explore any of our previous DigiTips, you can access them from this webpage.
How can I follow the DigiTips?
There are a couple of different ways you can follow our DigiTips.
You can bookmark this webpage and a new DigiTip will appear here at 10am each Tuesday during term time (Read DigiTip 1 if you’re unsure how to bookmark a webpage).
We also publish each DigiTip on the Information Services Facebook and Instagram pages which you can access from the icons below. From there, you can follow our hashtags #TipiauDigiPA#AUDigiTips
Blogpost by Shân Saunders (Digital Capabilities and Skills Development Coordinator)
Working from home for most people has now become the new normal with home offices now a staple of most households. Being able to work from home is a positive in many ways but it can also allow us to be too consumed by our screens as well as having to adapt to new ways of working. As today is global work from home day, we want to share our tips and tricks for being more successful with working from home.
Step away from the desk!
As with working in any office, having regular breaks and stepping away from your computer is essential. This could be taking a break to make a drink, taking the time to stretch or even doing some desk yoga! You can view the below LinkedIn Learning courses and videos for some tips on taking breaks and stretching courses.
Digital ergonomics is important both to help your productivity with feeling comfortable and happy with your space but itâs necessary for maintaining your physical health too! You can improve your digital ergonomics through making sure your at home office space is set up correctly, be aware of eye strain and making the needed adjustments where you can. You can learn more about digital ergonomics through the resources below:Â
Working from home is a great benefit, but it can be very easy to be consumed by work and lose your day which is why it is so important to establish a routine. This can include maintaining a consistent lunch break, having specific focus times on certain days and if you have recurring tasks, completing these on the same days. View the below videos and courses for tips on establishing a routine.
Meeting virtually is now a requirement for anyone working remotely and with this has come about a new form of etiquette. Itâs important to maintain professionalism while working from your home office. This can be having a virtual background, ensuring you have a headset of some form, joining the meetings early and being aware of whether your microphone or camera is on. You can learn more about best practice for online meetings with the resources below.
Although there are so many advantages and benefits to working from home, it can be isolating and difficult to maintain communication with fellow peers and so itâs highly important to stay connected. The best way to do this is to utilise online communication tools. This can be using Microsoft Teams or collaborative documents like Word online or SharePoint. You can learn more about the different types of method to stay connected below.
Blogpost by Shân Saunders (Digital Capabilities and Skills Development Coordinator)
As a visual learner, I work best when I can lay all my ideas out in one place. I used to do this through pen and paper but now, with Ayoa I can do this online! Available both online and as a phone app, Ayoa allows you to create mind maps for free. It is a multilingual service, available in both English and Welsh where you can create as many mind maps as you want to help with multiple different projects or even if there is one plan that you want to split up further.
Features provided within the app include the ability to begin a mind map from scratch or select from one of the pre-created templates. Within this you have full power over customisable features for example, you can add unlimited branches from your centre title and colour code these according to your project and what makes sense to you! You can also fully edit font and text size as well as the sizes and shapes of each box and change the colour of each branch. If you even decide that a series of ideas and branches need to be a different colour you can change these through the âchildrenâ function which will subsequently change all formatting along this branch.
There are also additional features such as being able to insert emoji reactions to each branch and being able to insert or upload images that may help spark further ideas or reinforce points. You can add notes to certain points to add more information. If you want to share your mind map with others, you can export it as a JPEG and PNG and each mind map that you create will be saved to your Ayoa homepage.
These functions are all available on the free version of Ayoa which is permanently free. There is also a paid version of Ayoa (Ayoa unlimited) which has additional features such as the ability to collaborate live on a mind map as well as share mind maps with others in the app itself. You also gain access to different types of boards including whiteboards and task boards.
Today we’re publishing our last digital skill profile with a recent AU graduate! Today we’ll hear from Manon who studied History and Politics at Aberystwyth, and now works as a translator. She shares how useful it had been for her to learn how to use Cysill and Cysgeir whilst at University, but how she wishes she had learnt how to use Excel, as it’s a software she uses regularly for her work.
If you would like to learn more about using Cysill and Cysgeir, and about working in Welsh on your computer more generally, read our recent blogpost. If you also interested in developing your proficiency with Excel, you can view this Excel Tips and Tricks collection from LinkedIn Learning.
Keep your eyes peeled in October 2024 as we’ll be publishing a new Employer Digital Skills Profile Series!
Blogpost by Shân Saunders (Digital Capabilities and Skills Development Coordinator)
Whether youâre trying to work and keep getting distracted or sat on your phone before bed and canât seem to put it down, using the screen time function available on iPhones may be beneficial to you. Accessed through settings and then screen time, there are multiple features to help manage your usage of apps as well as limit communications.
Downtime
When activated, if your phone is in downtime this means that only apps that you have chosen to allow and phone calls will be available. You can turn on downtime at any time or you can schedule it to automatically occur on certain days at certain times.
App Limits
You can limit usage of not only specific apps but app categories. For example, you can enable that all social apps â including Instagram, Facebook, Snapchat etc â have a specific limit of usage on specific days. This is a customisable feature, and you can remove some apps from the category if you donât want a limit on that specific app, such as if you want to limit social media apps but not WhatsApp.  Â
Always Allowed
Through this feature you can customise which apps are always allowed usage even if your phone is in downtime. This includes having the ability to personalise which contacts can communicate with you through phone, facetime and messages.
Screen Distance
A feature that you can choose to enable, screen distance helps measure the distance your phone is away from your face and will send you an alert if your phone is too close. This is to help reduce eye strain.
If youâre looking for more tips and tricks in reducing your digital usage, view our student digital champions digital detox results! Please note, these instructions are for Apple only and unfortunately, this function is not available for Android users. If you are an Android user, view our Student Digital Champion’s recommendation of ScreenZen.
This week’s profile is from Jay, who has been involved in practical conservation work with the RSPB since graduating from Aberystwyth. They wish they’d invested more time in improving their proficiency with statistical analysis software, and in learning how to use GIS software during their time at Aberystwyth. There are many courses available from LinkedIn Learning if you are interested in also developing these specific skills:
What are you doing now professionally since graduating? “The last 6-months I have had a volunteer position at a Scottish RSPB reserve but I’ve just got a 3-month paid seabird surveying position on the Isles of Scilly with the National Trust”.
What digital skills do you use in your job? â
Data and information literacy- “I have done a lot of data entry and work with Excel and also typing up from written notes into spreadsheets. Also report writing with some statistical analysis but this has mainly been done with Excel as well”.
Digital learning – “Working at the RSPB I have had to use Geographical Information Systems (GIS) and I hadnât used it until I was at the RSPB as it wasnât part of my course”.
Are there any digital skills you wish you had learnt before you graduated?
“It would have been helpful to have learnt GIS and also maybe some introductory level map making skills and maybe to have different level courses so for beginners, intermediate and advanced for example. I would have also been interested in using image analysis software as this would have been good for my dissertation but also work so for example I could upload an image of a starling cloud and it would automatically count how many birds there are”.
Are there any common weaknesses in digital skills you notice amongst your colleagues?
“Yes statistics, it seemed that for some people it just didnât click and no more support could be givenâ just seemed that you need to repeat the procedure. The resources were all there for you to learn which is good”.
This week we have the profile of Gabriela who has been studying for a Masters in Biochemistry since her time here at Aberystwyth University. Read how she’s made use of her free access to LinkedIn Learning to develop her skills in R (a programming language) and to develop her photography skills, one of her hobbies.
Visit this webpage to learn more about LinkedIn Learning and how you too can activate your free account.
LinkedIn Learning offers an extensive library of online courses and videos that all students and staff at AU have free access to (learn how to get started). But, did you know that you can watch LinkedIn Learning courses in more languages than just English?
Unfortunately, Welsh hasnât made the list yet (weâll keep our fingers crossed! đ¤), but most courses are currently available in the following 13 languages, which may make the content easier to engage with for non-native English speakers.
English
Simplified Chinese
French
German
Japanese
Portuguese
Spanish
Dutch
Italian
Turkish
Polish
Korean
Bahasa Indonesia
How do I search for content in my preferred language?
Watch the video below or follow these simple steps to learn how to search for LinkedIn Learning content in your preferred language:
Start by searching for a course â you can either browse from the different categories or type into the search bar
Choose your language from the language filter
If the language filter doesnât appear, select All Filters
Further LinkedIn Learning support
If you need any support with LinkedIn Learning, please email the Digital Skills Team (digi@aber.ac.uk), or please feel free to visit one of our weekly drop-in sessions in the Skills Hub, Level D of the Hugh Owen Library.
