DigiTip 43: Change your work with Replace in Word 🔃

12 November 20247 January 2025 Shân Saunders DigiTips, Microsoft Support, Microsoft Word Leave a comment

There may be times where you need to replace a word you have used consistently throughout your work – this could be a name or a misspelled word. DigiTip 43 can show you how to quickly find and replace words. Either read the short step-by-step instructions or watch the video to learn how!

In the top ribbon, select the ‘replace’ option.
Enter the word you would like to replace in the ‘Find what’ section.
Enter the word you would like to use instead in ‘replace with’.
Choose the relevant option to you – replace and find next to change individual versions or replace all.

Please note this will only work if the ‘find what’ word is spelt correctly.

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DigiTip 37: Switch it up with Synonyms in Word 🔀

1 October 20247 January 2025 Shân Saunders DigiTips, Microsoft Support, Microsoft Word Leave a comment

Have you ever gotten stuck trying to think of a different word to take your sentence to the next level? There’s no need to struggle anymore! With DigiTip 37, learn how to use the synonyms function in Word. View step by step instructions below or watch the short video to learn more!

Simply:

Right click on the chosen word
Hover over ‘synonyms’
Select a new word!
Still not seeing an appropriate word? Select thesaurus and view more!

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DigiTip 21: Copy and paste content in Word without messing up your formatting 📃

13 February 20247 January 2025 WordPress User [sil12] Digital proficiency and productivity, DigiTips, Microsoft Support, Microsoft Word Leave a comment

Have you ever copied and pasted content from a webpage or another document into a new Word document and found that it completely messes up your formatting? Luckily, there are additional options outside of the basic pasting option (ctrl+v) which can help solve this!

Start by selecting where you want to paste your content and right-click with your cursor. You’ll then find several additional paste options (the options visible will be based on the type of content that you’ve copied).

Here’s a summary of what the most common 4 paste options will do:

Keep Formatting

This keeps the formatting of the text that you’ve just copied (be it from a webpage, another document, or another source).

Merge Formatting

This option changes the formatting of the text so that it matches the formatting of the text that surrounds it.

Use Destination Styles

This option formats the copied text so that it matches the formatting of the text where you’ve pasted your text

Keep Text Only

This option discards any existing formatting AND any non-text elements you have copied (e.g. images or tables).

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DigiTip 12 – Getting Microsoft Word to Read Aloud to you 🔊

21 November 20237 January 2025 WordPress User [sil12] Digital proficiency and productivity, DigiTips, Microsoft Support, Microsoft Word Leave a comment

Do you find it easier to proofread a document or an email when you can hear what you’ve written? Luckily, there’s a useful function called Read Aloud that will play back written text as spoken words, and this is available in several Microsoft 365 apps, including Word and Outlook. It can read both Welsh and English text, in addition to several other languages. Watch the video below or follow these instructions:

The first step is to ensure that your text is in the correct proofing language. Highlight the text and select Review
Select Language, and then Set Proofing Language
Select your chosen language and then click OK
Navigate your cursor to the start of the passage you want to read aloud
Select Review and then Read Aloud
You can change the language and the voice of the playback

To follow our DigiTips, subscribe to our Digital Skills Blog. Or alternatively, you can bookmark this webpage, where a new DigiTip will be added each week!

Microsoft Word Tips and Tricks 💡

13 February 20237 January 2025 WordPress User [jec68] Digital proficiency and productivity, LinkedIn Learning, Microsoft Support, Microsoft Word, Student Digital Champions, Students Leave a comment

Blogpost by Jeffrey Clark (Student Digital Champion)

Making things easier

Microsoft Word is perhaps the most used and widely recognized computer program in all of academia. Virtually every course you can take at Aberystwyth University uses Microsoft Word to some degree, with some courses requiring you to do more with it than just type out an essay. In this blog post, I’ll tell you about some shortcuts in Microsoft Word that have helped me during my studies.

Tip 1: Keyboard shortcuts

Keyboard shortcuts are a combination of keys that you press to perform a function. For example, press control (ctrl) and C at the same time while highlighting text copies that text onto your clipboard. Instead of right-clicking and scrolling down the drop-down menu to ‘Paste’, you can press ctrl + V to paste the text instead.

The ALT key can also be used for shortcuts. Specifically, the ALT key is used for shortcuts as they relate to the top task bar. By holding down the ALT key for a few seconds, the keys for each shortcut will pop up. For instance, on my keyboard, pressing ALT and 2 will save my document.

But if we press ALT + S to go to the References tab…

We get an entirely new set of ALT keyboard commands to use!

By holding down the ALT with a different tab open we can see what shortcuts are available for each tab on the taskbar. If you forget what ALT key shortcuts do, holding the ALT key down will give you a helpful reminder of your keyboard shortcuts!