Are you a planner but struggling to be productive? Do you work better with a to-do list, but you want everything in one place? Introducing Microsoft Teams Task by planner!  

You can create your own to-do lists, break these down into daily to-do lists and even view tasks that have been assigned to you in Microsoft Teams channels.  

To create your To Do List: 

• Go to the Apps icon on the left-hand side of MS Teams 
• Search for and install the Tasks by Planner and To Do app 
• At the bottom of the planner, select ‘+ New list or plan’ 
• Enter any task, select the priority and due date 
• Once completed select the circle and the task will complete itself 

To break down your to-do list to more achievable goals you can add tasks from your to-do list to “my day” which will refresh every day.   

Watch the video below for a demo on how to use Microsoft Teams Tasks by planner.  

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Microsoft OneNote is a great way to store all your notes, organise your work and create lists all in one place.  

You can create different tabs for different areas of work. Within this, you can add new pages to separate and organise your work, all with their own separate headers. You can colour code your sections to help organise and keep track of your work. You can also create check lists, highlight important information and much more using the ‘tag’ function.  

Watch the video below for a demo on using Microsoft OneNote or follow the instructions below.  

• Click the ‘+’ icon to create a new section. 
• Right click on the section to change the colour. 
• Name the page anything you would like. 
• Hover on the right-hand side pane to insert new pages. 
• Add checkboxes either by selecting the To Do Tag or by using ctrl+1. 
• You can make pages, subpages by selecting the page, right clicking, and selecting ‘make subpage’. 

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Finch is a self-care app designed to help you set realistic wellness goals to achieve throughout the day.  

The app includes features such as a focus or meditation timer, reflection diaries, quizzes, and soundscapes.  

Help your Finch avatar grow by earning points through completing your daily goals. The daily goals can be remembering to drink water, taking a walk in nature to taking part in the apps movement section which holds a collection of stretching and yoga movements.  

You can download the Finch app on Apple and Android devices. 

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Are you struggling to concentrate on your work? Are you procrastinating on social media?  

Do you need to limit your scrolling time? 

Did you know you can now limit your Instagram scrolling time through the Instagram settings.  

Go to: 

• Settings, 
• Time spent, 
• Set daily time limit. 

You can set these limits so that a reminder appears after your chosen time suggesting you take a break.  

To reset the timer simply close down the app and reopen it.  

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Are you working on one screen and struggling? Are you tired of swapping between two windows? 

Did you know that you can split your screen to view two things at once making it much easier to view two windows at the same time. This means that you can work on documents, tabs and much more side-by-side.  

• On your keyboard, to the left-hand side of the space bar there is the Windows button. 
• Hold the windows button and then tap any arrow key you would like. For example, hold the windows key and then tap the left arrow key.  
• This will move your document to the left-hand side of your screen.  
• You will be shown all the open windows you have to fill the remainder of the screen. Simply select which window you would like to open.  

Please note, these instructions are for Windows PC only. If you are working on a Mac, please view split screen instructions here: Use two Mac apps side by side in Split View – Apple Support (UK) 

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Do you have too many emails coming into your inbox? Are you struggling to find a specific email you need, or are you lost in all your emails? 

Time to organise! 

Did you know you can create subfolders in Outlook to help organise your emails.  

You can use these folders to clear your inbox so only unread or important emails remain. You can also use this to group emails together that will make them easier to find in the future. You can name folders whatever you like and can even create sub-folders within these folders.  

Either watch the below video or follow the instructions below: 

Simply: 

• Go to your inbox 
• Right click and select new folder 

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