{"id":2249,"date":"2024-02-13T10:30:00","date_gmt":"2024-02-13T10:30:00","guid":{"rendered":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/?p=2249"},"modified":"2025-12-01T09:45:55","modified_gmt":"2025-12-01T09:45:55","slug":"digitip-21-copy-and-paste-content-in-word-without-messing-up-your-formatting-%f0%9f%93%83","status":"publish","type":"post","link":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/2024\/02\/13\/digitip-21-copy-and-paste-content-in-word-without-messing-up-your-formatting-%f0%9f%93%83\/","title":{"rendered":"DigiTip 21: Copy and paste content in Word without messing up your formatting \ud83d\udcc3"},"content":{"rendered":"\n
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Have you ever copied and pasted content from a webpage or another document into a new Word document and found that it completely messes up your formatting? Luckily, there are additional options outside of the basic pasting option (ctrl+v<\/strong>) which can help solve this!<\/p>\n\n\n\n

Start by selecting where you want to paste your content and right-click with your cursor<\/strong>. You’ll then find several additional paste options<\/strong> (the options visible will be based on the type of content that you’ve copied). <\/p>\n\n\n\n

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Here’s a summary of what the most common 4 paste options will do: <\/p>\n\n\n\n

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Keep Formatting<\/strong><\/h4>\n\n\n\n

This keeps the formatting of the text that you’ve just copied (be it from a webpage, another document, or another source).<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
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Merge Formatting<\/strong><\/h4>\n\n\n\n

This option changes the formatting of the text so that it matches the formatting of the text that surrounds it.<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
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Use Destination Styles<\/strong><\/h4>\n\n\n\n

This option formats the copied text so that it matches the formatting of the text where you’ve pasted your text<\/p>\n<\/div><\/div>\n\n\n\n

<\/div>\n\n\n\n
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Keep Text Only<\/strong><\/h4>\n\n\n\n

This option discards any existing formatting AND any non-text elements you have copied (e.g. images or tables).<\/p>\n<\/div><\/div>\n\n\n\n

<\/p>\n\n\n\n

To follow our DigiTips, subscribe to our Digital Skills Blog<\/strong><\/a>. Or alternatively, you can bookmark this webpage<\/strong><\/a>, where a new DigiTip will be added each week!<\/p>\n","protected":false},"excerpt":{"rendered":"

Have you ever copied and pasted content from a webpage or another document into a new Word document and found that it completely messes up your formatting? Luckily, there are additional options outside of the basic pasting option (ctrl+v) which can help solve this! Start by selecting where you want to paste your content and […]<\/p>\n","protected":false},"author":15501,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[56,205,402,412],"tags":[215,464,329,462,470],"class_list":["post-2249","post","type-post","status-publish","format-standard","hentry","category-ict-proficiency-en","category-digitips","category-microsoft-support","category-microsoft-word-en","tag-tipiaudigipa-digitipsau-en","tag-applications","tag-office365-en","tag-organisation","tag-shortcuts"],"jetpack_featured_media_url":"","jetpack_likes_enabled":true,"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/posts\/2249","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/users\/15501"}],"replies":[{"embeddable":true,"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/comments?post=2249"}],"version-history":[{"count":14,"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/posts\/2249\/revisions"}],"predecessor-version":[{"id":2563,"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/posts\/2249\/revisions\/2563"}],"wp:attachment":[{"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/media?parent=2249"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/categories?post=2249"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wordpress.aber.ac.uk\/digital-capabilities\/wp-json\/wp\/v2\/tags?post=2249"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}